Executive Administrative Assistant

    • Job Tracking ID: 85342-303827
    • Job Location: Huntsville, AL
    • Job Level: Mid Career (2+ years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: May 21, 2020
    • Years of Experience: 2+
    • Starting Date: June 8, 2020
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Job Description:

Sigmatech has an immediate opening for an Executive Administrative Assistant to provide high-level, confidential administrative support on the UAS Program in Huntsville, AL .

Responsibilities include:

Answer incoming calls, screen, determine purpose of call and transfer call

Receive and direct visitors

Monitor visitor access

Maintain and organize Executive's calendar to ensure that she/he is prepared for any meetings

Schedule appointments

Maintain front desk procedures including contact information, directions and frequently requested information

Process queries and direct to appropriate office

Maintain electronic and hard copy filing system

Retrieve documents from filing system

Process requests for information and data

Resolve administrative problems and inquiries

Prepare written correspondence in accordance with the AR 25-50

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Schedule and coordinate meetings and appointments

Prepare travel arrangements in the Defense Travel System (DTS), making travel, lodging, and rental car bookings

Maintain timekeeping in ATAAPS

Prepare travel book with agenda

Prepare agendas for meetings and prepare schedules

Record, compile, transcribe and distribute minutes of meetings

Open, sort and distribute incoming correspondence

Maintain office supply inventories

Coordinate maintenance of office equipment

Receive, sort and distribute mail

Problem assessment and problem solving

Information gathering and information monitoring

Other duties as required

Experience and Skills:

Bachelor's degree in a technical, business, accounting, or other professional discipline and at least 2 years of Executive Administrative support experience is required.  Additional years of experience may be accepted in lieu of degree.

Active DoD Secret clearance is required to be considered for this position

High level of professionalism, self-direction, discretion, and diplomacy.

Excellent communication skills - written and verbal

Demonstrated planning and organizing skills

Proven ability to prioritize

Problem assessment and problem solving skills

Information gathering and monitoring sills

Attention to detail and accuracy

Flexibility

Adaptability

 

 

 

The successful candidate will be offered a strong compensation and benefits package.

Sigmatech is proud to be an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.